Migration guide

Switching from Ashby to Recruitis

Ashby bills per seat, so cost rises with every recruiter or hiring manager on your team. Here's what a move to Recruitis' flat pricing looks like.

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Why teams look at switching from Ashby

Seat-based pricing

Ashby charges per seat, roughly $350-750+ per seat per month depending on plan, so cost climbs with every hiring manager who needs access. Recruitis includes unlimited users on every plan.

No native mobile app

Ashby doesn't offer a dedicated mobile app. Recruitis ships fully functional apps for both Android and iOS.

English-only interface

Ashby's interface is English only. Recruitis supports 11 languages, including Czech, Slovak, German and Slovenian, useful if any of your hiring happens across Europe.

A few modules you'd otherwise add separately

No native SMS messaging and no employee referral program with reward tracking. Both are included in Recruitis at no extra cost.

What migrates, and how

We use Recruitis' API to bring your Ashby data across, guided by our implementation team.

✓ Full candidate profiles, CVs and attachments
✓ GDPR consent expiration dates, so compliance tracking carries over without a gap
✓ Notes and tags, including the position each candidate applied to, added as a tag so it stays clear what they applied for

Typical timeline: a few days to a week from signed contract to go-live, including team training.

Included with every Recruitis plan

Data migration from Ashby is included at no extra cost on every Recruitis plan, from Basic to Enterprise. There's no separate implementation fee on top of your subscription.

Recruitis Switch Program

Two separate ways to make switching easier if you're still under contract with Ashby. They solve different problems and aren't combined automatically.

Option A: Contract Buyout

A credit toward your new subscription

Switch with a credit toward your new Recruitis subscription. Eligible credit is based on your documented remaining Ashby balance, capped at up to 50% of your eligible first-year Recruitis subscription.

Option B: No Double Payment

No overlapping subscription fees

Start using Recruitis during your switch. Your paid Recruitis subscription begins once your current Ashby term ends, within the program's approved bridging period.

Neither option cancels your existing Ashby contract, that's handled directly between you and Ashby. Exact eligibility and terms are confirmed with our team based on your documentation.

Where Ashby still has an edge

Ashby's self-serve analytics, custom report builder and AI meeting notes are a genuine strength, and a common reason teams choose it in the first place. Recruitis covers the core recruiting reports most teams need (pipeline, source performance, time to fill, candidate experience), but we haven't published a like-for-like match to Ashby's custom report builder. If deep, self-serve analytics is the main reason you use Ashby, review this directly with our team before switching.

Frequently asked questions

Can I migrate my Ashby data to Recruitis? ▼

Yes. Full candidate profiles, attachments, GDPR consent dates, notes and tags migrate through Recruitis' API, with our implementation team guiding the process. The position a candidate applied to isn't migrated as a separate job record, it's added as a tag on the candidate instead.

Will I lose Ashby's advanced reporting features? ▼

Recruitis covers core recruiting reports (pipeline, source performance, time to fill, candidate experience), but hasn't published a like-for-like match to Ashby's custom report builder. If that's central to your workflow, talk to our team before switching so you know exactly what to expect.

Is migration free on every plan? ▼

Yes. Data migration and onboarding are included in your Recruitis subscription on every plan, there's no separate implementation fee.

How long does the switch take? ▼

Typically a few days to a week from signed contract to go-live, including team training.

What if we're mid-contract with Ashby? ▼

Our Switch Program has two options for exactly this: a credit toward your new subscription based on your remaining Ashby balance, or a bridging period so your paid Recruitis subscription only starts once your Ashby term ends. Either way, you keep dealing with Ashby directly on canceling your existing contract.

What's the difference between Contract Buyout and No Double Payment? ▼

Contract Buyout gives you a credit toward your new Recruitis subscription based on your documented remaining Ashby balance, capped at up to 50% of your first-year subscription. No Double Payment instead delays when your Recruitis subscription starts being billed, so you're not paying for both systems during the transition. The two solve different problems and aren't combined by default, our team will help you work out which fits your situation.

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See your Ashby data in Recruitis

Book a walkthrough and we'll show you what migration actually looks like for your team, no commitment required.

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